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Fleming's COVID-19 Vaccination Policy



Fleming's COVID-19 vaccination policy

Fleming College has introduced a new COVID-19 vaccination policy, effective for the 2021 Fall term. Everyone, including students, employees and visitors, will be required to have received the first dose of the COVID-19 vaccine by September 7, 2021, and second dose by October 20, 2021, in order to access any Fleming College campus. To protect the health and safety of the college community, Fleming requires that individuals be fully vaccinated against COVID-19 as a condition of attending campus.

  • To provide proof of vaccination:Using the Fleming Safe app, students, employees and and others planning to visit our campuses can easily access the Vaccine Passport to provide proof of vaccination. For detailed instructions on using the mobile App or to access a desktop version of the Vaccine Passport please visit our Vaccine Passport site.
    • If you are vaccinated and cannot find your vaccination receipt, you can access it through the province of Ontario’s Ontario’s COVID-19 website.For those vaccinated in other provinces or countries, please check with your local health authority.
  • To request accommodation, including requests for exemption on protected grounds under the Ontario Human Rights Code:

For all submissions, an email will be sent to you indicating that your request has been received and a subsequent email to identify next steps will be sent within 2 business days of receipt. Accommodations, if granted, may vary from person to person and access to Campus is not guaranteed. Accommodated students and employees will be required to submit a rapid test once a week if on campus 3 or fewer days, and twice a week if on campus 4 or more days a week.

Personal information/personal health information collected by the College, including vaccination and accommodation documentation, will be managed and secured in accordance with College Policy #1-111, Access to Information and Protection of Privacy.

All members of the Fleming community, including those vaccinated, should continue physical distancing and wear face masks and follow any additional measures laid out by public health authorities.

The COVID-19 vaccines are intended to protect you and those around you from developing COVID-19, and to make your symptoms milder if you are infected. Free vaccines will be available to everyone in Canada throughout 2021.

Additional information about vaccinations can be found from official sources, including  Peterborough Public Health, Haliburton Kawartha Pine Ridge Health Unit, Public Health Agency of Canada, and the Ontario Government

Disclaimer: This page is not meant to provide personal medical advice. It is being provided as a resource based on available advice from public health authorities and other government sources. Talk to your doctor or medical provider to get advice specific to you.

What is Fleming College’s vaccination policy?

As the pandemic continues to be an evolving situation, Fleming remains committed to the health and safety of our students, employees and the broader community. With safety as our top priority, Fleming is implementing a vaccination policy for the Fall 2021 semester. Also, the Government of Ontario announced a mandatory vaccination policy for all postsecondary institutions in the province.

Everyone, including students, staff, faculty and visitors, will be required to have received the first dose of the COVID-19 vaccine by September 7, 2021, and second dose by October 20, 2021, in order to access the programs and activities on Fleming campuses.

How do I get a vaccine?

Vaccines are widely available in Ontario and across the country. For more information and to book your shot, please visit: https://covid-19.ontario.ca/book-vaccine/.

Will Fleming require proof of vaccination for staff or students to attend campus?

Yes, students, employees, contractors and visitors coming to College campuses and facilities will be required to provide proof that they are fully vaccinated or have received an approved Human Rights accommodation from the College.

Students and employees will need to declare their vaccination status by September 7, 2021. Those who are not partially or fully vaccinated and wish to request an accommodation will be required to begin an application by September 7. Proof of full vaccination or an approved accommodation must be provided by October 20, 2021.

What does fully vaccinated mean? Which vaccines are approved?

The Ontario government defines people as fully vaccinated two weeks after receiving their second dose in a two-dose series. To be considered fully vaccinated, an individual must have received the full series of a vaccine or combination of vaccines. 

We encourage students to take the first vaccine that is available to them that is approved by Health Canada:

  • Pfizer-BioNTech
  • Moderna
  • AstraZeneca/COVISHIELD, and
  • Janssen (Johnson & Johnson)

Vaccines approved by the World Health Organization (WHO) will also be accepted for international students.

How do I find my proof of vaccination?

You can download your vaccination status from Ontario’s COVID-19 website.

For other provinces and countries, please check with your local health units for more information.

Will there be exceptions to this policy?

Anyone who cannot be vaccinated on medical or creed grounds in accordance with the  Ontario Human Rights Code may request an accommodation. Applications for accommodations will be reviewed on a case-by-case basis.

Fleming will work with individuals whose accommodation applications are approved to identify possible accommodation measures. This may include alternative health and safety requirements, like regular rapid testing.

What is the process to apply for an accommodation?

Exceptions to the vaccination policy will be granted on the protected grounds under the  Ontario Human Rights Code – disability (medical) and creed (religious).

Medical and creed accommodation application forms are available online and through the Fleming Safe app. Once the forms have been completed and submitted, a qualified College staff member will review the documentation. The applicant will be notified within two business days about the decision to approve or decline the accommodation application or if additional information is required and the next steps.

Fleming is committed to the protection of privacy, and any information gathered will be in compliance with the Freedom of Information and Protection of Privacy Act.

Will I still need to complete a self-assessment before coming to campus if I show proof of vaccination?

Yes, before attending campus each day, students, faculty, staff and visitors must complete a check-in using the Fleming Safe app. This is based on the provincial COVID-19 screening.

When does this policy take effect?

The policy will be in effect as of the first day of the Fall term September 7, 2021. By that date, students and employees must provide proof of vaccination, and for those seeking an accommodation, must begin that process. All Fleming community members must provide proof of full vaccination or have secured an approved exemption by October 20, 2021.

When was it decided to make vaccination mandatory at Fleming?

On August 13, 2021, the Fleming executive team provided an update on the vaccination policy and the health and safety measures planned for the Fall term, including physical distancing and indoor masking across our campuses and facilities.

The Government of Ontario announcement on August 17 made vaccination policies mandatory for postsecondary institutions across the province

If all my classes are online for the Fall term, or I'm working from home, do I still need to get vaccinated? 

The vaccination policy applies to those who wish to access Fleming campuses and facilities for any reason, including to attend class or labs, or use supports and services. 

However, it is strongly recommended that everyone in the Fleming community get fully vaccinated. This remains an evolving situation, and it is important to keep in mind that at any point during the semester an employee could be assigned to work on campus, or a student may be required to be on campus. Individuals may also want to visit a facility or access in-person services, such as a library, athletics facilities, academic advising, etc.

The policy will be in place for the Winter 2022 term. The college will update and review the vaccination policy and any related protocols as needed.

How will my personal and health information be safeguarded?

Health information will be kept secure and confidential. 

Fleming is committed to the protection of privacy, and any information gathered will be in compliance with the  Freedom of Information and Protection of Privacy Act.

I am an international student without a health card. Can I still get the COVID-19 vaccine?

Yes, you do not need a health card or Ontario Health Insurance Plan (OHIP) coverage to get a vaccine in Ontario. Those without a health card are eligible for a vaccine.

This includes people with temporary status, such as refugee claimants with Interim Federal Health coverage and international students who do not have OHIP. It also includes people with no status. Please contact your local public health unit where you will be asked for another form of identification. Once the public health unit has confirmed your eligibility for vaccination, they will help book your appointment.

To find your local public health unit, visit Ontario.ca/bookvaccine and select the 'no Ontario health card' option from the drop-down menu under Health Card Type.

How do I know who’s been vaccinated?

In general, you can’t know who has been vaccinated and who has not. That is private medical information.

What if I am not comfortable being on campus with people who are not vaccinated?

Vaccinations are one of the health and safety measures to reduce the risk of COVID-19. Other measures including physically distancing, wearing a mask, and frequently washing or sanitizing hands are also important. Students may wish to discuss their concerns with their program coordinator, and staff may wish to discuss their concerns with their manager.

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