Applied Projects: Invitation to College Staff

The Faculty of Business, Computing & Hospitality offers a service where final-year computer and engineering technology students do full-term project work or assignments that may be useful and/or of interest to you - at no salary cost. A sponsor is one who provides the setting for a real-world problem to form the basis of the student project. Some college staff may wish to be project sponsors for the current academic term. After sponsorship is established, faculty mentors may add additional activities depending on the expected learning to be achieved. It is a yearlong process with three phases.

  • Establishing (May to August)
    Co-ordinator and mentors establish enterprise sponsorship and other project activities.
  • Planning (September to December)
    Student teams form and select a project. Mentors guide student teams with planning activities.
  • Executing (January to April)
    Mentors guide student teams with executing the project full-time (no other courses) during the project-based semester.

What are the Benefits?

Some staff may have back-burner projects that are non-mission critical but can add value to their service and be a learning experience for students. In other cases, there is simply a pet idea to explore. Projects can involve a combination of information/database, simulation, computer forensics, network/security, internet/intranet/e-commerce, electrical, electronic, electromechanical, robotic, control, and automation systems. Students can design, test, and evaluate a mock up of a proposed or alternative system that enterprise is planning to commission. There is no salary cost. However, we ask that sponsors bear other costs for incidentals, such as travel, preparation of reports and presentations, and program expenses. Sponsors retain spending authorization. A college sponsor will need authorization from her or his budget head to sponsor a college project. Alternatively, a college employee may sponsor a project as an outside project beyond college duties. In this case, the sponsor will be an enterprise sponsor (See Enterprise ) instead of a college sponsor. The sponsor must also commit to nominal contact time with the students for site visits, status meetings, technical reviews and final presentation.

How can you get involved?

  1. Discuss your needs with us and we invite you to make a request for proposal.
  2. Faculty will provide a brief proposal to handle your request. You may also negotiate refinements to the proposal we provide.
  3. We will post the proposal for student selection in early September, and will inform you by mid-October if a student team agrees to undertake the proposal as a project.

Establish a Project

You may wish to discuss project sponsorship with the co-ordinator or one of our faculty mentors. The first step is a fact-finding discussion to clarify enterprise goals, challenges, and needs. If there is interest to continue, we invite you to make a request for proposal (RFP). Or you may prefer to contact us informally.  In this case, we will draft the RFP for your review to check if it captures your needs. For projects in winter, send RFPs or contact Noel Briones by mid-August. In either case, we send an establishment proposal in response to the RFP. It will include:

  • Project Team
    We recommend a student roster by program of study that best suit your project.
  • Enterprise Benefits
    This describes the services and/or products and identifies the users of each service and product.
  • Learning Opportunities
    This describes how the project activities contribute to student learning outcomes.

Plan and execute a Project

A faculty mentor will guide a team of 2 to 4 students to plan and execute the project. The mentor may add additional activities depending on the expected learning to be achieved.

  • Selection
    Students bid on projects of interest and mentors complete a team formation and project selection process during September.
  • Planning
    During the fall, the student team determines project requirements and creates a project plan. This includes technical discussion, user research (job shadow), work breakdown, project schedule, facilities, expenses, ownership, roles, and a reporting plan.
  • Execution
    During the winter, students execute the project full-time including regular reviews by the mentor. The sponsor typically participates in 1 or more review meetings.
  • Technology Showcase
    This is a public celebratory event with keynote speakers, formal project presentations, and demonstrations. Each team will deliver a professional presentation to describe the project problem, implementation, and results.

Fact-Finding Discussion

Please complete the RFP Form. You may prefer to initially discuss your enterprise needs and /or project request informally with the co-ordinator.

Noel Briones
TEL: 705-749-5530

The formal step for making a request is to use the RFP form.

The co-ordinator or mentor will respond to the request with a brief proposal to handle your request. You may also negotiate refinements to the proposal we provide.

We will post the finalized proposal for student selection in early September, and will inform you by October 1 if there is a student team for your project.

For additional information that describes process and timelines, download the Sponsor Facts in Adobe PDF format.

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Fleming College
599 Brealey Drive K9J 7B1 Peterborough, Ontario,
(705) 749-5530